Records Management
All SLAC staff create and handle records in the course of their work for the laboratory. This page outlines staff's responsibilities toward the proper handling of the laboratory's records.
Records Management Roles
All SLAC staff
properly handle laboratory records (as defined below)
confer with SLAC Records Manager to ensure that records they create and receive are being retained, stored, and disposed according to DOE and NARA-approved official Records Schedules
Complete SLAC Records Management Training (PDF)
SLAC Records Manager (RM):
consults with staff on proper handling and disposition of laboratory records
alerts staff to legal holds and changes in retention periods of official records
manages the retrieval from and return to federal storage of requested retired records
Definition of Records
Includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them (44 U.S.C. 3301 and 36 CFR 1220.18)
The DOE/SLAC contract between Stanford University and DOE specifies that all records, except the University’s fiscal and administrative records, are federal records. Individuals do not own Laboratory records and do not have the authority to dispose of them or transfer records to another institution. If individuals maintain personal files at the Laboratory, they must not mix Laboratory records with their personal records. Individuals may make convenience copies of appropriate Laboratory records for their personal files in reasonable quantities.
